Backoffice Coordinator at företag Group

Are you an organised and service-minded person with a very good technical understanding and strong digital skills? We are looking for a Backoffice Coordinator who wants to take on a central role in our group and help ensure that day-to-day operations and the management team’s work run smoothly and efficiently.

About the role
As a Backoffice Coordinator, you will work across administration, coordination and providing qualified support to the group’s management team. You will be an important point of contact for management, employees, IT suppliers and other external partners.

The role is suited to someone who enjoys creating order, staying one step ahead and ensuring that meetings, calendars, digital tools and administrative processes work efficiently.

Your main duties will include:
Provide ongoing administrative and practical support to the group’s management team
Manage the management team’s calendars, and book, coordinate and, when necessary, reschedule meetings
Plan and coordinate internal and external meetings, management meetings and other activities
Prepare agendas, presentations, meeting materials and other documents
Document meetings and follow up on decisions, activities and deadlines
Coordinate travel, hotels, conferences and other bookings
Coordinate and develop administrative and digital procedures across the group
Provide basic technical support and user assistance to colleagues
Act as a point of contact for external IT and system suppliers
Administer users, permissions and digital systems as needed
Manage documentation, agreements, registers and archiving
Act as a point of contact for suppliers and other external parties
Handle invoice documentation, orders and basic financial administration
Update information in the group’s systems and ensure good data quality
Prepare summaries, reports and decision-making documents
Help wherever needed and contribute to a well-functioning office

The content of the role may develop over time in response to the needs of the business and your strengths.

Who are we looking for?
We are looking for someone who is meticulous, responsible and used to handling several tasks and priorities at the same time. You like to stay one step ahead, see what needs to be done and take the initiative to move work forward.

You have a strong interest in technology, very good computer skills and are comfortable working in different digital environments. You learn new systems quickly and can solve basic technical problems independently.

Requirements for the role
Experience in administration, coordination, management support, back office or a similar role
Experience managing calendars, coordinating meetings and following up
Very good computer skills and a strong general understanding of systems
Very good knowledge of Microsoft 365, particularly Outlook, Word, Excel, PowerPoint and Teams
Ability to quickly familiarise yourself with and work effectively in new software and digital systems
Very good spoken and written Swedish
Good ability to communicate in English
An organised approach to work and a good eye for detail
A high level of integrity and the ability to handle confidential information

Knowledge of SharePoint, OneDrive, CRM, financial or other business systems is an advantage.

As a person, you are unpretentious, solution-oriented and service-minded. You are confident when dealing with both internal and external contacts and can quickly adapt when priorities or circumstances change.

We offer
With us, you will have a central and varied role with the opportunity to influence both working methods and procedures. You will become part of an entrepreneurial group with short decision-making processes, strong commitment and a focus on continued development.

We also offer:
A varied role with a high level of personal responsibility
Close collaboration with the group’s management team and businesses
The opportunity to develop together with the group

The position is full-time/part-time and based in Mariestad. The start date is As soon as possible
Send your application with a CV and a short introduction to jobb@brodderud.se . Applications will be reviewed and interviews held on an ongoing basis, so do not wait to submit your application.
If you have any questions about the role, please contact us by email: jobb@brodderud.se
We look forward to receiving your application!